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Special Event Application 2024

  1. Thank you for your interest in hosting an event in the Town of Castle Rock!

    We are proud to host and celebrate hundreds of events each year including community-based music festivals, parades, races and nationally touring acts. 

    Looking to host an event? The Town's Special Event Committee will review this application. A permit is also required for any organized event, assembly, commercial activity or film shoot that will take place on Town property and / or on private property and will impact public resources (i.e. police, streets, neighborhoods). 

    The committee meets weekly and assists event organizers throughout the process and helps ensure the safety of you and your event attendees.

    There will be no new races permitted at Philip S. Miller Park for 2024. Check out our other TOWN parks to host your event.

  2. Before completing this application:*
  3. To qualify as an applicant for alcohol sales on public property a qualifying 501c3 must apply for the Special Event Liquor Permit.
  4. Event type (check all that apply)
  5. No new races will be permitted at Philip S. Miller Park in 2024.

  6. Does your event require a paid fee for participants and/or spectators?*
  7. Check all that apply
  8. Your application is not complete without a Site Map. Indicate where your vendors / sponsors will be placed, registration area, stage location, portable restrooms, food trucks, alcohol barriers, trash receptacles, tent weighting system, etc. Hand drawn maps are acceptable.

  9. Please provide the intended race route identifying the entire route, distance, and location of the start / finish points, fencing, trail / road crossings, aid stations and volunteers.

  10. Your application will not be accepted without a complete day of event timeline.  Please include organizer arrival on-site and load-out time, vendor arrivals/load out, waves, entertainment, activities, and event clean-up completion.

    *If you do not have all of the elements for your event solidified at this time, please provide as many details as you can.  Permit will not be issued without the complete schedule 7 business days prior to the event.

  11. Please provide insurance certificates, 501c3 documentation, promotional materials and other pertinent information for the event.

  12. Special Event Permit*
  13. Thank you for your submission.

    Applications are accepted October through December each calendar year to best ensure availability of venues and proper staffing. Applicants that apply after the deadline may be accepted on a case-by-case basis subject to availability of venues and resources.

    Your application will be reviewed by the Special Event Committee and you will be contacted within 10 business days by the Events Supervisor for additional information.

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  15. This field is not part of the form submission.